Issue

Action

By whom

When

Design/Logo

Natasha presented some wonderful designs for the walking festival logo, two of which came out as clear favourites

Natasha to re –work 2 designs adding further local references

Alison to circulate to group for views and feedback

Decision as to which design to run with

Natasha

Alison

Nick/Alison/Anna

Feb 15^th

Feb 16^th

Feb 18th

Flyer

It was agreed that a flyer should be ready to hand out at the Crickhowell Walking Festival and the end of February.

Flyer should include dates of Hay walking Festival: 7/8/9 October, outline of number of walks( 5 per day) and type of walks ( mix of long/medium and special interest)

Alison to draft wording and send to Nick

Nick to send for printing together with agreed logo and layout

Alison

Nick

Feb 17^th

Feb 18th

Walking progamme

It was agreed that festival should last 3 days, incorporate 15 walks and target special interests: children/literary/wildlife/landscape/navigation /star gazing , as well as accommodating those who just want to walk.

Option of actively including Kilvert soc discussed

All members agreed to think about those with specialist interests

 who might co=lead walks with a designated walk leader

Initial rough draft for discussion at next meeting

Programme needs to be finalised , printed and ready for distribution by 1^st July

All members to send thoughts/ideas on walk programme to Alison

Amy to contact Owen Shears re Olchon Valley walk, plus talk on evening programme

Production of first rough draft

Finalisation and printing of walk programme

All members

Amy

Alison

Alison

ASAP

ASAP

14^th March

End June

Sponsorship

It was agreed that it was worth looking for sponsorship in year 1, to help make festival financially viable in year 2 and following. Options of getting specific walks sponsored to value of up to £100 by local businesses, plus sponsorship in the form of goods

Alison to explore further and feed back progress to next meeting

Alison

14^th March

Website

Nick has clear time frame and process in mind for website construction, with view to a reference page being ready in time for Crickhowell festival, and website being fully operational at a later date

Nick to discuss timeframe and process with Alison, and bring to next meeting

Nick

14^th March

Facebook

Frank to set up Facebook page to assist with publicity at time of Crickhowell festival and thence onwards

Set up page

Frank

ASAP

Evening programme

Alison agreed to start thinking about an evening events programme. Various names of speakers were suggested. Amy kindly offered the use of a room at the Swan.

Draft outline evening programme

Alison

14^th March

Future Meetings

It was agreed that in future meetings would take at a set time: the second Monday of each month.